Data protection in recruiting: Secure, transparent, and GDPR-compliant
The protection of personal data is particularly important in the HR sector, as this area deals with highly confidential information such as personal details and application documents. As your partner for digital personnel selection, we guarantee the highest level of data security in accordance with the GDPR and BDSG through purpose-specific data processing. Our professional data protection management protects the privacy of your talent in the long term while minimizing legal liability risks for your company.
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Maximum data security with Applysia
Data protection and IT security are not optional extras for us, but a key prerequisite for the success of your digital HR processes. We do not only comply with applicable legal regulations on data protection (e.g., GDPR, BDSG) and industry standards on IT security (e.g., ISO 27001), but go even further to ensure the highest level of data protection and security for your data – while providing an optimal user experience.
Our security architecture at a glance
Software security
Certified infrastructure
We integrate measures to protect data as effectively as possible right from the development stage.
Privacy by Default
Each user receives an exclusive, confidential database area. The default setting for data is always “confidential” and the deletion period is set to “active” by default.
Privacy by Design
We consistently pay attention to data minimization during development. Data is used as sparingly as possible.
We rely on a highly secure system environment to guarantee the integrity of your data at all times.
Server Location Germany
Data storage and management takes place in German data centers that are certified according to ISO 27001, an international standard that sets strict requirements for information security management systems (ISMS).
GDPR Compliance
We guarantee seamless, legally compliant data processing in accordance with the European General Data Protection Regulation.
Legal protection & compliance
Legal basis
We comply with all requirements under the GDPR, BDSG (§ 38, § 64) and TDDG (§ 11). This primarily includes strict adherence to the principles for processing personal data.
Order Processing Agreement (OPA)
We enter into legally binding agreements with our customers in accordance with Art. 28 GDPR, which regulate the secure transfer and processing of your data.
Data protection officer
An external data protection officer (Keyed) monitors compliance with all requirements and carries out independent checks.
Verified partners
We ensure that our external service providers also meet all data protection requirements through careful selection and regular reviews.
Internal guidelines
To protect data, we rely on clear guidelines for our employees such as confidentiality obligations, regular training, and consistent implementation in everyday work.
Artificial intelligence (AI) with responsibility
Innovation and safety go hand in hand for us.
1
AI-based management summaries
These are based exclusively on the observers' competency notes and assessments.
2
Data sovereignty
The text is created using Microsoft Azure with servers located within the EU.
3
Human control
Before publishing a report, it is always necessary to manually review the AI-generated text.
4
Support
Our AI chatbot “Bernd” will be happy to assist you with any questions you may have within the application.
Our promise: Your data is in the best hands
We respect and support all data subject rights in accordance with the GDPR – from access to rectification to erasure of your data. Through the combination of certified technology, clear processes, and trained experts, we offer a trustworthy framework for your entire personnel selection process.
Would you like to delve deeper into our security architecture?
Download our detailed whitepaper or read our complete Privacy Policy.
Our reference customers from various industries rely on us
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